Importing and Exporting Bank Rules Into QuickBooks Online Conway, Deuth & Schmiesing, PLLP

rules from quickbooks

When you connect your bank for the first time, QuickBooks will try to download up to 90 days worth of transactions. Though some cases depends on how much transactions the bank allows us to download. Let’s do a few troubleshooting steps to fix this.

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Expand your bank transactions in your bank feed to see bank texts. The QuickBooks Online bank feed allows you to track and manage your receipts and expenses without having to manually input every bank transaction. All banking transactions can be imported into QuickBooks Online’s bank feed. Bank feeds replace manual entry into accounting software, making reporting and reconciling transactions more efficient.

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After that, apply the filters, select the fields, and then do the export. Transactions from your bank feed that have not yet been matched, added, or excluded with QuickBooks transactions have been imported into the For Review feature. Review all transactions for accuracy, checking dates, amounts, and vendors. Then, follow the instructions in step 2 to Match, Add, or Exclude each transaction.

Bank feeds replace manual entry into accounting software, making reporting and reconciling transactions more efficient.

First of all, Click the Import available on the Home Screen. For selecting the file, click on “select your file,” Alternatively, you can also click “Browse file” to browse and choose the desired file. You can also click on the “View sample file” to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on “next,” which shows your file data.

Your xero accounting software blog and newsing and credit card transactions can be reconciled and reported more quickly with the help of bank feeds. The banking rules are working for my new account in my existing company file. I can only think that bank rules apply to accounts in a particular company file.

Bank rules save you time

This feature allows you to share bills, payments, information, and much more. The next selection will ask you to select All bank accounts, Checking, Saving or Cash to which you will apply the rule after you have selected Money out or Money in. If your bank rule is to classify expenses, and primarily expenses that are paid online or digitally, select the Expense option. If you would like money to be transferred from one source to another, select Transfer.


Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file. To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it. Other than this you can choose between steps 8 and 9 as Amount and is exactly. Create a rule for a $100 monthly recurring expense by choosing Amount and Exactly and entering “100.00” in the Enter text box.

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Records in QuickBooks Online won’t be exported to your bank or credit card processing company by this one-way channel of communication. Bank rules are a feature in QBO that you can set up to categorize recurring transactions from your bank feed. With bank rules, you can automate many of the transactions that come into your bank regularly.


You can Copy, Disable/Enable, or Delete bank rules from the Actions▼ dropdown on the Rules page. Your account will automatically be charged on a monthly basis until you cancel. There is no limit on the number of subscriptions ordered under this offer.

Export and import banking rules

Auto-add rules run when you sign in, upload a file, or create or modify a new auto-add rule. In case you are creating a rule then you will assign the rule for particular transactions. Additionally, you might move forward with automatically excluding specific transactions from your bank feeds. Within the For Review feature, transactions have been imported from your bank feeds, but have yet to be matched, added or excluded from QuickBooks transactions. You will want to review all transactions for accuracy – dates, amounts, vendors – and Match, Add or Exclude them as noted in step 2. If you haven’t performed them yet, I’d recommend doing so.

update and select

Setting up bank feeds allows you to reduce manual entry by 80%. If your bank rule needs to be split across more than one category, you can Add a split and set it up to split by Percentage or Amount. Though, another way to access them is to go to the Transactions menu, clicking on the arrow icon beside Add transaction, then selecting Manage rules. Use our product selector to find the best accounting software for you. Open the QuickBooks company you want to update and select Manage rules.

Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done. Your banking transactions can be synced with QuickBooks Online using the bank feed feature.

You can add any tags to the transactions in the final prompt if you want to. Select whether the transaction meets all, some, or none of the next field’s three requirements. If you select all, every item in the following functions must match all in the transaction. If you choose Any, one of the three things in the following functions must match the transaction. Eliminating manual entry saves you time and money.

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I am currently booking a JE to post my sales ie. I am having problems with a banking rule. I have a rule setup to record deposits to an AR account. QBO is duplicating these transactions by recording them to the AR account, but also booking them to unapplied sales income. I’m here to help share insights about banking rules and how you can access them in QuickBooks. Sign out of the company file and sign in to the one you want to import the rules into.

You can view which downloaded transactions were recognized by a bank rule. While inside your For review tab, select Recognized from the All transactions ▼ dropdown menu. This will list all transactions that were recognized by any bank rule. Terms and conditions, features, support, pricing, and service options subject to change without notice.


Once you’re in the Banking tab in QuickBooks Online, access and select your connected bank account or credit card. Once that’s done, your page should look similar to the illustration below. I did this way because I wanted just a few transactions as a test. Feeling elated I broke to help my wife with a puzzle.

Looking for more tips on how to time with your bank accounts in QBO? Be sure to check out our blog on how to reconcile your bank account in QBO. Bank Text is the transaction detail QuickBooks receives from the bank.